ULTIMATE PACKAGE – ALL ACCESS FRIDAY 3pm – SUNDAY 11am + 2 NIGHTS LODGING UP TO  24 PERSONS

• HISTORIC ANN’S 1893 – 5,000 SQ FT INDOOR VENUE
• PAM’S MEADOW OUTDOOR CEREMONY & RECEPTION SPACE
• ROSIE’S RETREAT BRIDAL HOUSE
• GLORIA’S ON EXCHANGE GROOM’S HOUSE
• BRENDA’S HONEYMOON SUITE – inside venue
• CAROLE’S GUEST SUITE – inside venue

ROSE PACKAGE – ALL  ACCESS FRIDAY 3pm – SUNDAY 11am, NO OVERNIGHT LODGING

• HISTORIC ANN’S 1893 – 5,000 SQ FT INDOOR VENUE
• PAM’S MEADOW OUTDOOR CEREMONY SPACE

FOR RECEPTION’S AT PAM’S MEADOW, ROSIE’S RETREAT IS A REQUIRED ADD ON

HYDRANGEA PACKAGE (75 or Less People, Indoor Weddings) – NO ACCESS TO PAM’S MEADOW, NO OVERNIGHT LODGING

• HISTORIC ANN’S 1893 – 5,000 SQ FT INDOOR VENUE
• ACCESS TO OUTDOOR RECEPTION AREA DIRECTLY BEHIND VENUE

OPTIONAL ADD-ONS:

• • OVERNIGHT LODGING (Prices based on 2 Night Minimum and include all taxes and cleaning fees)
    • GLORIA’S ON EXCHANGE – $500 (2 Nights)
    • ROSIE’S RETREAT – $500 (2 Nights)
    • BRENDA’S SUITE – $250 (2 Nights)
    • CAROLE’S SUITE – $250 (2 Nights)
      • ADDITIONAL NIGHTS MAY BE ADDED PENDING AVAILABILITY
  • ADDITIONAL VENUE ACCESS FOR DECORATING ONLY (Pending Availability)
    • 1/2 Day – 6 Hours – $500
    • Full Day – 12 Hours – $1,000
      • May NOT be used for events, decorating by pre-approved persons ONLY
  • ADDITIONAL STAFF TO ASSIST DURING YOUR EVENT
    • Staff time once you check in for your event is not included; we setup before you get there, and we tear down after you leave
    • Staff  provided by our venue, may be hired during your event to help with items such as: running music from a playlist, taking out trash, restocking items, helping with clean up, etc..,
    • Contact Julie for more information
  • PROPANE HEATERS (Pending Availability)
    • 2 Tall Propane Heaters are kept in the music area behind the venue during cold weather months (late November – March). Propane is expensive so we charge $20 per heater per hour to cover our out of pocket costs.  Heaters are kept in a nearby storage facility and are not at the venue 365 days per year. Inquire ahead of time if needed.

SINGLE EVENTS – See our packages under the INFORMATION tab

 TO SAVE YOUR DATE:

STEP 1: TEXT or EMAIL THE FOLLOWING

1. Main Point of Contact (Person responsible for payment and signing of contract)

First/Last Name

Cell

Email

2. Name of Package and Desired Dates

3. Acknowledgement of Payment Plan or Payment in Full

A. Monthly No Interest Payment Plan (due the 15th of each month)

$500 Minimum Deposit Required to Save your Dates

OR

B. Pay the entire balance up front for a 10% discount

4. Acknowledgement of Payment Type

A. No Fee Options:

1. Cash 2. Check 3. Venmo

Checks: Payable to “Historic Ann’s 1893

Mail to: Julie Hill, 625 E. Main St. Union City, TN 38261

Venmo: Pay from your Venmo Acct to Julie-Hill-70, then I will record each payment on your invoice.  DO NOT pay the Paypal Invoice I send you directly with venmo. Fees will still be added. You must go from your venmo account to mine to avoid the fees.

OR

B. Additional +3.8% Processing Fee from 3rd Party Options:

1. Paypal 2. Credit Card 3. Debit Card

STEP II:  INVOICE AND CONTRACT

1.  INVOICE

a. An invoice will be emailed to you via Paypal

1. DO NOT pay the invoice directly using Paypal (unless you selected PayPal (PP) as your chosen payment method),  or all fees charged by PP will be added to your balance.  For those who chose a NO FEE OPTION, make all payments directly to Julie, and she will record them on your invoice.

AFTER THE DEPOSIT or PAYMENT IN FULL HAS BEEN RECEIVED

2. CONTRACT

a. Contract will be emailed via Docusign for your eSignature and Date

b. 7 Days to Expire or automatically voided (deposit will be retained for booking fee)

AFTER STEPS 1 and II are COMPLETE, YOUR EVENT IS BOOKED!

CANCELLATIONS/FAILURE TO MAKE PAYMENTS:

• Cancellations made by the client at any time between the initial booking (post payment of deposit) and the event date will result in the forfeiture of any and all payment(s) and are non-refundable.

• If the client is late on payments and does not communicate with the venue to make alternate agreed-upon arrangements, any payments made are non-refundable, and client dates will be released.

• If Historic Ann’s 1893 is unable to fulfill the obligation agreed upon in our signed contract, all deposits/payments will be refunded to the client.

REQUEST TO CHANGE DATES:

• Less than 6 Months Notice
  • Requests to change date(s) made less than 6 months prior to event is not permitted and as such, any deposit AND payments made will be forfeited.
• More than 6 Months Notice
  • Requests to change dates made with more than 6 months notice will be honored (pending availability), with all credit applied toward the new dates minus a 20% rebooking charge of the total rental agreement, as long as 50% minimum of the total balance has been paid at the time of the rebooking request. If less than 50% of the total balance has been paid at the time of the request, any credit on the total balance is non-transferable and non-refundable.
  • This policy applies to any overnight stays for suites booked inside the venue as well.

ULTIMATE PACKAGES ONLY:

ROSIE’S RETREAT AND GLORIA’S ON EXCHANGE LODGING CANCELLATION POLICY:

• Cancellations are non-refundable.
• If Historic Ann’s 1893 is unable to fulfill the obligation agreed upon in our signed contract, all deposits/payments will be refunded to the client.

ROSIE’S RETREAT AND GLORIA’S ON EXCHANGE LODGING REQUESTS TO CHANGE DATES POLICY:

• Less than 6 Months Notice
  • Requests to change date(s) less than 6 months prior to event is not permitted and as such, any deposit or payments made will be forfeited.
• More than 6 Months Notice
  • Requests to change dates made with more than 6 months notice will be honored (pending availability), with all credit applied toward the new dates minus a 20% rebooking charge of the total rental agreement, as long as 50% minimum of the total balance has been paid at the time of the rebooking request. If less than 50% of the total balance has been paid at the time of the request, any credit on the total balance is non-transferable and non-refundable.

.

2-3  MONTHS PRIOR TO EVENT:

1. A Google form will be emailed to you to collect vendor contact, final guest count, etc..,

2.  Contracts must be signed by these vendors if new to our venue:

      Caterer/Photographer /Videographer/DJ

    BOTH EMAIL and CELL CONTACTS are required of these vendors

1 MONTH PRIOR TO EVENT:

1. Julie will contact you to schedule a final walk-through at a mutually available time for both the venue and the client.  We typically schedule these on the Sunday prior to your event, pending venue/client availability, i.e., 5-7 days beforehand.

AT THE FINAL WALK-THROUGH (5-7 Days PRIOR TO EVENT):

1. Balance Must Be Paid in Full

2. Refundable Damage Deposit Must Be Collected, $200

Check or Venmo only

It may take up to 5 days post-event to assess the deposit

DEPOSIT $200 RETURN:

MISSING/BROKEN/MOVED ITEMS NOT RETURNED, BROKEN RULES, EXCESSIVE TRASH, + STAFF TIME NEEDED BEYOND THE NORM WILL RESULT IN DEPOSIT DEDUCTIONS TO COVER COSTS

3. During the FWT with Ellen Petty, Manager

Setup Verified, Tutorial on How to Use All, Codes for How to Access All Properties Provided

Buckeye Weddings ONLY

Do NOT include a Final Walk Thru.  Ellen will contact you to verify setup no later than 5 days prior to your event and meet you the day of your event to open, close, and provide a quick how to” use and access all for your event. Damage Deposit may be waived depending on size and scope of your event – Julie will let you know.

You may NOT come a day early to decorate or setup – that is what the weekend packages are for. If you would like to pay for additional time the day prior to your event to set up, please contact Julie.

SPECIAL ITEMS TO REMEMBER:

ROSE AND BUCKEYE RECEPTIONS:

RECEPTIONS at PAM’S MEADOW REQUIRE AN +ADD-ON

OF ROSIE’S RETREAT

DAY 1: 3 pm (earliest) -11 pm (latest)

Part 1 – Check In
You may check in any time after 3 pm.  It’s time to bring all of those months of planning into action.

Part 2 – Decorate
Start loading in all the things and begin to add any decorations you want to add (or give your vendors access to do so).  Remember, moving our furniture and decorations requires prior approval.  

Part 3 – Ceremony Rehearsal/Rehearsal Dinner
A rehearsal for your ceremony on Friday night provides the opportunity for you to get all the ceremony logistics ironed out before you have an audience.   As far as hosting a rehearsal dinner goes, there are several options: 1. You can host something small and casual outside at Rosie’s Retreat (Bride’s House), which is literally right next to the ceremony space.   Rosie’s Retreat has a fire pit with Adirondack chairs and 2 large picnic tables.  There are large grills at both Rosie’s Retreat and Gloria’s on Exchange (Groom’s House).  You would need the Ultimate Package to use this option. 2.  Hosting a larger rehearsal dinner inside the venue is fine with us too, but remember, we set up once for your weekend event, so if you are hosting both an indoor rehearsal dinner on Friday and a wedding reception on Saturday, any change of setup or clean up including swapping out/washing table cloths is on you unless you want to hire an additional staff person to help you; either is fine.

Part 4 – Late Night Hang with Family and Friends
We are absolutely fine with late-night hangs, and that’s one of the reasons we set up the property as we have and created the Ultimate Package, which includes 2 nights’ lodging.  We only ask that anyone who is not approved for your overnight stays vacate no later than 11 pm, and that all outdoor lights and music be turned off by that time as well. We are in a downtown neighborhood with families and want to be respectful of them, and there is also an ordinance in Union City that requires us to follow these guidelines.

DAY 2: 8 am (earliest) – 11 pm (latest)

Part 1: Getting Ready for the Big Event
Today is the big day! Time to get ready.

For the Girls:
Our bridal suite (Brenda’s Suite), located on the top floor of Historic Ann’s 1893, provides more than a room with a view; it’s the entire floor!  There are 2 large rooms; 1 for getting ready – equipped with 2 salon chairs, a steamer, a gorgeous Victorian mirror, and much more – a full bathroom – a kitchenette with a bar, mini fridge, sink, Keurig, complete with plates, glasses, and utensils – and an even bigger room for just laughing and being together all day long! Cheers!  For those with the Ultimate Package, Brenda’s Suite serves as one of our overnight accommodations. For specific photos, visit the “Information” tab of the website, click on “Overnight Lodging,” and then take a look at the photo slider and description for Brenda’s Suite there. Many couples with the Ultimate Package use Brenda’s Suite as a slumber party location for the girls on Friday night, and then remake the room for a Honeymoon Suite on Saturday night. It is the most romantic space on the property, complete with an en suite, fully restored Victorian fireplace.

For the Guys:
Well, you all get stuck in the basement, but it’s a really cool basement with a pool table, ping pong, large smart tv, full kitchen, and bar!  There is also a steamer and a full-length mirror, as well as plenty of glasses, plates, silverware, and more.  For those with the Ultimate Package, the guys may opt. to get ready at our groom’s house, Gloria’s on Exchange. It’s totally up to you, but that option does give the guys more space to spread out if needed. Remember, photos of all overnight accommodations, along with a detailed description, may be found on the “Information” tab of our website.

For our Same Sex Couples:
You may use any of the aforementioned spaces as you wish, of course! We do not mean to exclude anyone by using the labels above of “Bride’s” and “Groom’s” houses, but rather, have just observed through the years how most of our spaces are used by all clients.  Thus, labeling in this way has reduced questions about our spaces and helps clarify for those who have not visited our venue what our spaces offer. Thank you for your understanding!

Part 2: Transition to Staging Areas/Guests Arrive
For those with the Ultimate Package, we suggest moving to the two houses closer to the ceremony space at least 30 minutes before guests arrive. This affords time for last-minute touch-ups, and both houses have ample space for this!  This also ensures a surprise entrance for your guests, and entering the ceremony space from the front doors of our two houses makes logistics for the wedding party a dream.

Part 3 – Ceremony/Food & Drink Post Ceremony
The majority of our couples get married in Pam’s Meadow, our gorgeous outdoor ceremony space complete with its own tree canopy!  Remember, bring a leaf blower if you want a pristine space on your wedding day – our grounds crew does a great job, but all of their work happens right before you check in, and they do not come back after your event begins.

Once the ceremony is over, while the immediate family takes photos in the meadow, families head inside Historic Ann’s 1893 to partake in food and drink, which is already set up and ready to go.  There is a pergola as guests transition from Pam’s Meadow to Historic Ann’s 1893, where we encourage hosts to use our bar to serve guests a welcome cocktail before they move inside. They may also enjoy the garden directly behind the venue before they go inside. It’s got something blooming most of the year and makes a great place for photos.

Rain Contingency Plan:
Rain is always a concern with weddings in which the outdoors plays an integral part. In almost 7 years of hosting weddings (of which 99% have outdoor ceremonies), we have yet to cancel a wedding due to weather. We have 125 beautiful, clear, matching umbrellas that may be used, and/or we normally look at the hour-by-hour forecast and, at most, adjust the start time by a few minutes. We have numerous shop towels you may use for quickly drying off the benches as well. If your event is expected to have 75 people or fewer, we can also move the ceremony inside, provided we are notified earlier in the week, before all setup is complete.

Part 4 – Reception/Dancing/Send off
With those who book the Ultimate Package or add on Rosie’s Retreat, receptions in Pam’s Meadow are recommended.  A small team organized by the client will be needed post-ceremony, to transition the benches in Pam’s Meadow from audience seating to seating in the round for dancing/special toasts/send-off. Remember, it is REQUIRED to have Rosie’s Retreat booked for receptions at Pam’s Meadow due to the proximity of that house.  If Rosie’s Retreat has not been booked, outdoor receptions should be hosted directly behind the venue.  For anyone using Pam’s Meadow as a reception space, clients are expected to move the benches back to audience seating (if moved) as part of the checkout process.

Part 5 – After Party/Late Night Hang
The space behind the venue is a frequent after-party spot, as it’s fun and looks super festive at night. Additionally, it’s closer to the bathrooms and food/drink. Usually, folks start cleaning up late on Saturday evening, but there is also still time for some fun or both by using this space as a late-night reception area.

The same late-night hang policies apply as mentioned for Friday night.

DAY 3 – 8am – 11am (latest)

Pack Up: Check Out
As part of your Final Walk Through, Ellen Petty, our on-site manager, will go through a required check-out list with you.

1. 50% Down to Save the Date
2. Invoice will be emailed with all details in writing
3. Contract may or may not be required depending on size of event
4. Any vendors must be pre-approved by the venue no less than 1 month prior to the event
5. Balance due prior to start of event

CANCELLATIONS/REFUNDS:

The deposit is nonrefundable.

Payment for balance in full is expected for cancellations made less than 30 days prior to the event.

We can accommodate up to 125 guests.

125 MAX seated at Pam’s Meadow outdoor ceremony and reception space.

90 – 100 MAX formal indoor seating for indoor reception inside the venue.

75 MAX audience style seating for small indoor ceremony.

Click here to see the Indoor Seating Schematics for ease of planning with full seating charts and max capacity information per room.

For table sizes, measurements for outdoor ceremony/reception space, and much more, click on the 5th and 6th items on the RESOURCES page.

Historic Ann’s 1893 is located in a historic district and zoning prohibits loud outdoor sounds after 10pm.

The venue closes officially at 11pm each evening. Outdoor Sounds and Lights must shut down at this time.

If you have guests lingering, please encourage them to begin leaving. All guests must vacate the premises by 11pm unless prior arrangements have been made and approved.

For those adding overnight stays, more information will be provided to you on house rules after hours.

There are a number of places in Union City which stay open later and may accommodate you if your celebrating must run into the wee hours.

We love to support our vendors. All are fully vetted, locally owned small businesses who will amaze you with their quality of product and ease of communication! Please consider our vendors first if you are booking Historic Ann’s 1893. You will be pleased with a discounted rate as a thank you for choosing them and booking with us!

You also have the option of doing everything yourself at our venue if you wish, but we don’t recommend it :>)

Download vendor list here.

*1 – White Arbor w/2 Pillars (Indoor Use Only) with green/purple/white floral decor/lights (optional) – no charge unless staff are needed to move and assemble.

7 – 32” cocktail/bar height tables with black spandex table cloths (both indoor and outdoor)

4 – 24″ cocktail/bar height tables, black (no table cloths needed)

23 – 32” wide x 29″ tall square tables (seats 2-4) with white table cloths 

5 – 60” wide x 29″ tall round tables (seats 6-9) with white table cloths

1 – Large Oval Oak Table 7′ long x 3’7″ wide (seats 8) with white table cloth

75 Folding Chairs 

8 Formal Chairs 

4 Person Bench 

2 Victorian Sofas

2 Handmade Sofa Beds (queens) 

1 Chaise Lounge

1 Large Sectional 

1 Futon (full)

2 Salon Chairs 

6 Bar Stools

The bannister from the main floor to upstairs measures 21′ in length. Please note that you may NOT take down our decorations on the bannister, but you may add to them as long as they don’t damage any of our decorations and you return them to the way they were when your event was finished. Thank you!

24 Benches (seat 5-6 people)

Square Concrete Slab
28′ wide (east to west) x 50′ tall (north to south)

Curved Concrete Path
6′ wide x 57′ long in its entirety.
15’/57′ is the part of the curved pathway extending behind the gate up to where the rectangular slab starts.
42’/57′ is the part of the curved pathway running from the sidewalk up to the gate.

Runner Measurement Summary
A runner that went from the gate to the platform would be 65.’
A runner that went all the way from the sidewalk near the street to the platform would be 107.’

Tin Wedding Backdrop
12′ wide x 8′ tall and platform is 12′ deep x 16′ wide

Lot Directly Behind Ceremony Space
80′ long x 50′ wide

125 Umbrellas 

1 Custom Wooden Wedding Arbor 

Electric Access

Speaker/Cable/Microphone/Stand 

Many Smaller Décor Items 

Many Seasonal Faux Plants/Flower Décor 

115 Small Glass Votive Candle Holders 

17 Medium Glass Floating Flower Holders  

14 Large Centerpieces with Succulents 

Several Tall/Large Vases

Several Easels of varying sizes 

Many Serving Dishes and Platters 

Washer/Dryer 

Dishwasher

2 Jiffy Steamer 2000 Series

1 Bridal Floor 

1 Groom’s Floor 

4 Refrigerators

1 Outdoor in Reception Area

1 Freezer-less/Large Capacity in Catering Kitchen 

1 Mini Fridge Bridal Floor

1 Full Fridge/Freezer Groom’s Floor 

4 Gas Fireplaces, 1 Electric Fireplace

2 Main Floor 

2 Bridal Floor 

1 Groom’s Floor

Avantco Full Size Heated Holding Cabinet with Clear Door – 120V

Advance Three Compartment Stainless Steel Commercial Sink with Two Drainboards

Frigidaire 32 Inch Stainless Freezer-less Refrigerator 8.6 cu. ft. Capacity

2 Double Tiered Stainless Steel Prep/Serving Tables

1 Single Tiered Stainless Steel Prep/Serving Table

Commercial IceMaker -150 lb.

Large Microwave

INVENTORY OF GLASSES and PLATES (#s may differ slightly from below)
12 wine glasses
52 shot glasses
30 short glasses
26 martini glasses
11 medium champagne stems
12 tall champagne stems
30 short glasses
30 punch glasses (one type)
11 punch glasses (second type)
7 beer glasses
12 glass coffee mugs with handles
33 juice glasses
22 white plates

BEVERAGE DISPENSERS:
1 punch bowl
1 coffee dispenser
1 large beverage dispenser

WE DO NOT PROVIDE ANY FORKS, SPOONS, or KNIVES for EVENTS

PLEASE READ BEFORE USING OUR VENUE KITCHEN ITEMS:
There are dedicated plates, glasses, and silverware on all three floors of the venue that are appropriate to the number of people those spaces hold. As such,  we ask that those not be taken from one floor to another. The majority of our glassware is located in the catering kitchen. You are welcome to use anything we have as long as you WASH ALL ITEMS USED and PUT BACK WHERE YOU FOUND THEM. If you BREAK an item, please tell us. We count dishes after every event so that the labels with the amounts stay accurate, but telling us upfront is much appreciated.

Large bar

2 Benches

Long Seating Wall

All Weather Enclosure in Rear Outdoor Reception Area – does NOT zip so not air tight

*2 Propane Heaters (weather pending) – Charged per heater, per hour, deducted from deposit if used 

(RCA/iPHONE/1/8” adaptors and extension cords not provided)

Indoor:

Player Piano for Indoor Events (wedding mix available or 

make your own from 10K songs)

Additional Bluetooth Speaker for Client Playlist adjacent to player piano

Outdoor:

Music/Reception Area Bluetooth Speaker for Client Playlist

Smaller Portable NON Bluetooth Speaker, 1 Microphone, 1 Stand for Pam’s Meadow Ceremony Space.  Sufficient for Officiant Amplification and Client Playlist 

Connecting Your Devices and What to Bring:

Below are photos of the back of both types of speakers we have.

We have 2 of the taller Alto Trouper speakers which are Bluetooth compatible. You may connect via Bluetooth or with a 1/8 inch cable from a phone or computer. Cables from iPhone/Android to 1/8 inch cables are easily purchased on Amazon, etc..,

The smaller Powerwerks speaker is not Bluetooth so a 1/8 inch input from your music device is needed.

We have a microphone, mic cable, and mic stand which may be used with either speaker.

Extension chords are not provided.